I. ALLIANCE MEMBERSHIP
Article 1: Admission Procedure of new academic members
1.1 Academic candidates (university or research institutes) submit the applications to BRAIA permanent secretariat for the scrutinization.
1.2 BRAIA permanent secretariat shall scrutinize the prospective candidates based on following guidelines:
1.2.1 Balance between Chinese & non-Chinese members should stay intact.
1.2.2 Prospective candidate (for university) must be offering engineering /space sciences related degree programs.
1.2.3 Prospective candidate (for university) must have significant graduate student population.
1.3 BRAIA permanent secretariat will send the scrutinizedapplications to an odd number of academic evaluators (3 & above) from China and member countries in balanced proportion for evaluation of applications on an annual base.
1.4 The evaluators will submit response with the simple yes or no as per following guidelines:
1.4.1 Candidate must have demonstrated contribution in research (publications) and innovation (industrial funding /projects /patents).
1.4.2 Candidate must have a substantial number of graduate populations.
1.4.3 Candidate must have adequate full-time faculty to run academic affairs.
1.4.4 Original work (publications, books, patents) in local language will be considered on equality basis.
1.4.5 Same evaluation criteria will be applicable for Chinese & Non-Chinese candidates.
1.5 BRAIA permanent secretariatwillarchive the evaluators’ feedback and only submit the applications supported by a majority of academic evaluators to all members OR the Standing Council for the approval.
1.6 Each candidate will become BRAIA member with the positive vote of 66% BRAIA members or 80% of BRAIA Standing Council members.
Article 2: Admission Procedure of new industrial members
2.1 Industrial candidates submit the applications to BRAIA permanent secretariat for the scrutinization.
2.2 BRAIA permanent secretariat shall scrutinize the prospective candidate based on following guidelines:
2.2.1 Balance between Chinese & non-Chinese members should stay intact.
2.2.2 Prospective candidate must be offering engineering solutions (research, innovation, maintenance, repair, and overhaul) related to aerospace industry.
2.2.3 Prospective candidate must have significant revenue generation ventures.
2.3 BRAIA permanent secretariat will send the scrutinizedapplications to an odd number of industrial/corporate evaluators (3 & above) from China and member countries in balanced proportion for evaluation of applications on an annual base.
2.4 The evaluators will submit response with the simple yes or no as per following guidelines:
2.4.1 Candidate must have demonstrated contribution in research, development or services sector
2.4.2 Candidate must have a substantial number of full-time employees
2.4.3 Candidates must have demonstrated significant revenue generation per annum.
2.4.4 Candidate must be at least 3 years old.
2.4.5 Same evaluation criteria will be applicable for Chinese & Non-Chinese candidates.
2.5 BRAIA permanent secretariat will archive the evaluators’ feedback and only submit the applications supported by a majority of evaluators to all members OR the Standing Council for the approval.
2.6 Each candidate will become BRAIA member with the positive vote of 66% members or 80% of the Standing Council members.
Article 3: Associate membership
3.1 Academic units / enterprises / research institutes / individuals, may be awarded associate membership status.
3.2 Evaluation of adequacy for associate membership will be handled by Standing Council.
Article 4: Disciplinary Action Against Members: “No Show” Cases
4.1 Any BRAIA member absent from all BRAIA activities in two consecutive years will be inquired to provide justification and the case will be sent to the Standing Council for investigation.
4.2 Recommendations of the Standing Council will be further deliberated in General Assembly.
Article 5: Establishment of Technical Chapters by Members
5.1 Technical chapter will be the technical subunit of one or more geographic units. No stringent guidelines should be constituted during the formative years of the alliance. However, a typical bottom-up approach will be adopted as of now:
5.1.1 Member unit will communicate directly with BRAIA permanent secretariat.
5.1.2 Approval / Rejection by Head of Permanent Secretariat of BRAIA will be considered final.
5.1.3 Subject to approval, focal person / regional director will be nominated in all communications of BRAIA.
5.1.4 Seed funding may be provided subject to justification to incur overheads / publicity materials.
II. DECISION-MAKING BODIES OF BRAIA
The BRAIA has two decision-making bodies: the General Assembly (all-member meeting) and the Standing Council (15 representatives elected by Alliance members). In addition, the Rotating Chair represents the Alliance Leadership during its term.
Article 6: The General Assembly
6.1 The General Assembly is the highest authority of the Alliance.
6.2 The General Assembly is the all-member meeting.
6.3 The General Assembly will be held face-to-face at least once per two years.
6.4 Each member unit assigns at least 2 delegates as point of contact for the General Assembly.
6.5 Members and BRAIA’s eventual internal organizations shall report to the General Assembly.
6.6 The General Assembly is responsible for discussing important matters of the Alliance and voting.
6.7 The General Assembly:
- is convened by the rotating chair;
- its Agenda is set by the rotating chair;
- is possibly held in a different place every time, alternatively in China and in another country;
- decision on date and place of Assembly should be taken and announced one year in advance;
- location of the Assembly is decided on the basis of proposals made by the BRAIA members;
- period of the Assembly should be selected trying to combine more than one event in the same place.
6.8 The General Assembly fulfills its function by having each item in the agenda assigned under the responsibility of one member.
6.9 Support to the General Assembly is provided by the permanent secretariat.
6.10 The General Assembly determines important matters by vote during the Assembly. Only for very limited and simple cases voting can be done by email.
Article 7: The Standing Council
7.1 The term of each Standing Council is 5 years.
7.2 The Standing Council shall hold at least one face-to-face meeting every year, and more meetings using web conference tools.
7.3 The Standing Council is elected by BRAIA members.
7.4 The appropriate number for members of the Standing Council is 15, including 2 BRAIA initiators (NPU & CSA) and1industrial member, 6 Chinese members and 6 non-Chinese members.MorenewStanding Council members can be added with the increasing development of BRAIA based on the elections.
7.5 The Standing Council:
- provides requests and guidance on the work of the Permanent Secretariat, and be informed by its progress;
- determines the Rotating Chair;
- votes on the members of Academic Development Committee;
- discusses and decides the important matters of BRAIA;
- reports BRAIA work to the General Assembly.
Article 8: The Rotating Chair
8.1 Each term of the Rotating Chair is 2 years. There is no possibility of a second consecutive term for the Rotating Chair.
8.2 BRAIA members can submit the applications to the Standing Council, which will determine the rotating chair by voting.
8.3 With the support of the Permanent Secretariat, the Rotating Chair is responsible for planning, organizing, and coordinating BRAIA events and cooperation during its term.
III. COMMUNICATION
Article 9: Responsibilities of the Permanent Secretariat
9.1 The Permanent Secretariat should work as effectively as possible to ensure optimal communication within/beyond BRAIA to enhance the development of BRAIA.Its responsibilities are:
- the day-to-day running of BRAIA and communication within and beyond alliance;
- at the early stage of BRAIA, planning, organizing, and coordinating BRAIA activities;
- coordinating and supporting the work of other organizational bodies of BRAIA;
- exploring collaboration between BRAIA and external organizations, with authorization from the General Assembly;
- reporting work progress to the Standing Council and the General Assembly through annual reports and other work reports;
- ensuring the timely execution of the actions decided upon by the General Assembly and the Standing Council, follow-up of the activities of committees and working groups;
- contributing to drawing up annual plans (together with the Rotating Chair) for events, projects and other activities;
- promoting collaboration between members through facilitating mutual understanding, sharing projects, pooling resources, encouraging joint publications;
- assisting the Rotating Chair in representing the alliance to develop relations with third parties.
Article 10: Communication with members
10.1 Each institution assigns 1 coordinator, liaising with the Permanent Secretariat to effectively communicate and motivate.
10.2 Coordinators work under the guidance of the Permanent Secretariat – an extension of the Permanent Secretariat to member institutions.
10.3 Coordinators are responsible for disseminating information (events, activities, projects), facilitating execution of assignments, communicating BRAIA mission, goals and tasks to home institution, involving people as much as possible.
10.4 Coordinators should also work bottom up to initiate projects, activities and share resources.
10.5 Assessment should be carried out over coordinators, same to be extended to members, depending on responsiveness and involvement.
Article 11: Communication tools
11.1 BRAIA will adopt several different communication tools, to ensure proper communication among its member institutions and with external organizations. The communication tools will be:
- meetings (General Assembly, Council Meeting, conferences, seminars, web conferencing, etc.);
- website;
- media, new and traditional;
- publicity, both traditional and digital, press releases, newsletters to promote BRAIA activities among academia.
Article 12: Academic Development Committee
12.1 The Standing Council appoints approximately 5 top experts in key fields of aerospace to form the Academic Development Committee.
12.2 The Academic Development Committee is headed by a chairperson and the chair and members will each serve a term of 2 years.
12.3 Expert panels comprising of experts from specific academic fields of relevance will be formed by the Academic Development Committee on an ad-hoc basis to evaluate projects, discuss various courses of action and make recommendations.
